Executive Board Meeting Minutes

January 16, 2024

Call to order: 12:07 CST

Members Present: Jessica Urie, Anne Gowing, Kimberly Reen, Misty Coffman, Shelly Kinney

Approval of the Agenda: The agenda was unanimously approved

Approval of the December Minutes:  December minutes were unanimously approved

Reports                                    

Treasurer’s Report for December 2023

Formats and

TOTAL FINANCIALS FOR 2023

Total Income for 2023: $195,080.28

Total Expenditures for 2023: $131,719.01

Net Profit for 2023: $63,361.27

• Motion to approve Treasurer’s report  – Unanimous approval

Ongoing Agenda Items

Treasurer

• Review Treasurer’s 2024 Proposed Budget – tabled until February after discussion with the bookkeeper.
• Check status of adding Kimberly to account
  • Clarify what is done for tax purposes
• Erin provided budget for statistician, however, he is retiring so a new one is needed 

Membership Report

• There is a member increase in the past 12 months. The full report is not available. Will be obtained from Colin for the next meeting.

The Expert Institute

• Jess: Proposal pending from TEI for review by the EB.
  • The presidents will have this discussion.

Bylaws

• Misty, Kimberly, and Anne to coordinate schedules to work on draft for EB.

Scope and Standards of Practice

• First meeting was January 11, 2024 at 10 am pst.
• meeting videotaped for those that cannot attend
• Next meeting 2/2/24 for the Standards workgroup

There will not be LCP examples

Plan to have it ready for the Fall Conference

Fall Conference 2023

• Andrea following up with Colin re: summary of opinions/feedback from attendees?
  • Email sent to Andrea 1/14 to check status

Journal Update:

• Finalizing P&P
• Author Agreement – 2019 revised; sent to Richard to review and consult with EB re: any updates/changes.
  • Once finalized, Stephen to execute as Editor
  • Addressing the issues regarding copyrighted material
  • Stephen used an inflation calculator and is requesting increased fees.

Conference 2024

• Speaker submissions approved by EB, Heidi to be keynote speaker, Misty to work on topics to meet approval, think could qualify for Ethics credit
• Costing Panel:
  • Discussed format with Erin as she had been involved with prior Costing Panel
  • EB to determine panel members
    • 3-5 people
    • Suggestions: April Pettengill, Barbara Bate, Shirly Daugherty, Victoria Powell, Erin OConnell, Jim Quinn, Kellie Earhardt uses FairHealth
  • Will also extend invite to database representatives, request coders not just sales – members may have specific questions the reps need to be able to answer

Conference 2025

• Site chosen/voted on at SPM; contract reviewed and approved by Jess and Monique. Signed and $1000 deposit paid, next deposit due Jan 2025. Location: Phoenix, AZ
  • Need full EB approval of the contract that will be sent by email today

Core Curriculum – update from Shelly Kinney

• Barbara and Shelly are doing a proof of the first draft for format
• We have an opportunity to “advertise” the association on one of the back pages. Would you like to do this? Will need artwork or the copy – Shelly is not able to do this.  Victoria sent examples. Will forward via email. – Shelly will contact Ant. Use stock photos, not real photos of people
• We need to discuss pricing – the previous edition is current listed on Amazon for

-Kindle – $28.99

-Digital – $39.99

-Paperback – $118.89

• One of the authors (Cheryl Kaufman) is requesting a comp copy. There are about 23 authors (trying not to include twice those who worked on more than one chapter). I recommend a digital copy for authors.

Rebranding/Website

• Logo: Obtain at least two options for general membership vote at 2024 Spring Conference.
  • Await updated logo from Chris with color palette. Need bid from graphic designer.
  • Present two options at the conference
• Colin will provide budget for his services to work on website. Requested budget in writing from Colin.

Administrative Support

• Awaiting Colin’s response regarding the documents from Kimberly and Anne (NDA, etc)
• Colin’s proposal for telephone services so he and/or his staff can answer the phone line directly.
  • Requested status update 01/12
• Crash Cart:
  • First step: Purging, Misty will begin this month; now has login from Colin.
  • Second step: Policy for inclusion of new items
• USPS snail mail

New Business 

• Listserv:
  • Wording on website reflects it is not moderated, however, it is moderated to ensure the few rules that are posted are followed.
    • Current: The ListServ is not moderated, and so we ask that all participants abide by a few rules of etiquette
    • Suggested revision: The ListServ is moderated for the rules, but not content except as indicated below. 
  • Need to address rules and how long first violation, second violation and permanent banning from Listserv. What does that look like?
  • Wording on website conflicting, Google Groups vs ListServ. Should pick one
  • More instructions on accessing as have had new members ask how to access it

• Association address and banking issues
  • Attorney Gary Winger – Law firm in Salt Lake City to act as a statutory agent for the association.
  • We will review the proposal. They will have a physical address for the bank.
  • Address of the association will remain in Utah.
  • Then the new treasurer can be added to the account. Jim will continue to be her proxy while the banking situation is being addressed.

• IARP – Jess to summarize recent calls
• ? Status of Costing Summit results?
• Vendor ideas – Proliability, AAPC. Possible conference and/or member benefit. 

Adjourned at 2:10 to executive session

Respectfully Submitted,

Shelly Kinney

Secretary, AANLCP