Executive Board Meeting Minutes

May 9, 2023

Call to order: 

Members Present: 

Approval of the Agenda: 

Approval of the March Minutes:  

Reports

Treasurer’s Report

April 1st, 2023 Opening Checking Balance:   $118,932.75 

April 1st, 2023 Opening Savings Balance:  $115,084.54 

Income 

Income from renewals: $4,858.88

Income from New Memberships: $950.00

Income from other sources                                                            

Basic Membership: $450.00                                                                                                                                                                                                  Interest: $104.34

Total income for April:  $6,363.22   

Expenditures 

EBSCO: -$177.27 

Contracted Labor: $3,903.3

Software: $327.45

Bank Fees: $35.00                                                                                                                             

Printing & Reproduction: $31.25                                                                                                      

Extra monthly expenses (Merchant Fees): $206.49                                                                                  

Total expenditures: $4,326.22   

April 30, 2023 Closing Checking Balance Actual: $119,564.36 

April 30, 2023 Closing Checking Balance based on calculations: (banking postings in transit.)  $120,969.75  

April 30, 2023 Closing Savings Balance Actual:  $115,179.17 

Total liquid assets as of April 30, 2023 (Actual, not calculated): 

$234,743.53

• Motion to approve Treasurer’s report –  

Ongoing Agenda Items

Administrative Support

Final review from proposal from Colin and Lonestar Sales Performance. 

Open Positions

• Directors at Large – 2
  • How do they apply
• Action item/Deadline: Have process for application in place by June 1, 2023
• Outcome: 

Conference

• Location/Date 2024: Atlanta, GA by unanimous vote of board members
  • In light of safety issues, do we move it to another city?
  • Krista is able to get additional quotes from other cities.
  • How would EB like to proceed?

Core

Letter to Wendie

FIG Advertisement

Letter

Scope and Standard of Practice

Application forms

Newsletter

Requires follow up at the next meeting – follow up with Jenn. Was that completed?

Lubna contract

Will provide a stop date once Lonestar Sales Performance on board. Colin does not need a layover in time now that he has seen the lists of tasks.

Fall conference 

Need to upload all authorized videos for purchase – followed up with Colin

Members $25/session

Non-member $45/session

Rebranding/Website

• The Website can be updated but a new logo, etc. should not be completed until the Bylaws have been updated and presented to the membership and voted on 30 days after presented.
• EB to consider a separate meeting to get the Bylaws completed in accordance with the vote taken at the March 2023 Conference in Memphis. 
• Request for a working meeting on Bylaws by June 1. Would like the Bylaws to the membership on Aug 1 for vote on Sep 1. EB to discuss timeline that works for everyone’s schedule.

New Business  

• Standards of Practice Booklet – Will need to schedule a separate meeting to get moving forward with this.Would be great to get the DOL in position to assist with this.

Respectfully submitted

Shelly Kinney

Secretary, AANLCP