Executive Board Meeting Minutes
April 11, 2023
Call to order: 4:45 CST
Members Present: Misty, Andrea, Jim, Jess, Shelly
Approval of the Agenda: Jim presented a motion to approve the agenda. Second – Andrea
Approval of the March Minutes: Jim presented a motion to approve the minutes of the previous meeting. Second – Andrea
Reports
Treasurer’s Report
March 1st, 2023 Opening Checking Balance: $99,711.63
March 1st, 2023 Opening Savings Balance: $114,986.84
Income
Conference Regular Member: $3,202.00
Conference Regular Non-Member: $1,695.00
Income from renewals: $24,586.20
Income from New Memberships: $475.00
Income from other sources
Associate Premier Membership: $475.00
Basic Membership:-$443.17
Book Sales: $55.04
Premier Membership: $199.00
Webinars Members: $189.00
Interest: $107.39
Total income for February: $30,540.54
Expenditures
Contracted Labor: $3,132.95
Software: $327.45
Bank Fees: $35.00
Printing & Reproduction: $31.25
Extra monthly expenses (Merchant Fees): $949.37
Conference Misc Expenses: $570.70
Conference Shipping: $198.22
Conference Supplies: $516.31
Conference Software: $4,755.21
Conference Awards: $292.37
Total expenditures: $10,808.83
March 31, 2023 Closing Checking Balance Actual: $118,932.75
March 31, 2023 Closing Checking Balance based on calculations: (banking postings in transit.) $119,443.34
March 31, 2023 Closing Savings Balance Actual: $115,084.54
Total liquid assets as of March 31, 2023 (Actual, not calculated):
| $234,017.29 |
- For transparency purposes, the bank statements will be uploaded to the Google drive.
- Discussed periodic audits
- Motion to approve Treasurer’s report – Misty. Second – Andrea.
Membership Report
- The format for the membership report needs to be improved.
- Review all memberships (student membership for all student nurses or LCP students only (currently) (Andrea)
- Operations Manual (Andrea)
- Policy & Procedures (Andrea)
Sponsorship Report
From Erin: The Expert Institute expressed an interest in partnering with AANLCP and also sponsoring our conference. We connected a little too late for this year’s conference. If they were able to send out information to their experts regarding educational opportunities from AANLCP (webinars and conferences), we could give them a discount if they advertise for one year or two years in our journal or newsletter. They were more interested in advertising in our newsletter because they appreciated the frequency.
Action Item: Who will follow up with Expert Institute? – Jim
Timeline:
Outcome:
Items regarding change of AANLCP administration
AANLCP offers opportunities for job postings. We do not screen the postings or endorse the businesses.
Action Item:
Andrea will send and email to Lubna listing the current board members and to change them on the website.
All passwords will be changed.
Ongoing Agenda Items
Membership Meeting – Refer to the Membership Meeting minutes
Results – Proposal accepted to allow non nurse life care planners voting rights/active membership
Next steps to be discussed
The statement regarding Scope and Standards was finalized.
Administrative Support
The admin support proposal from Colin and Lonestar Sales Performance was reviewed. He has been working with us and understands the Association, our work, and our technology. Andrea will work with Colin to set up a meeting for questions and onboarding.
Shelly – motion to accept the proposal. Second – Andrea. All approved
Open Positions
- Directors at Large – 2
- Action item/Deadline:
- Outcome:
Conference
- Location/Date 2024: Atlanta, GA by unanimous vote of board members
- Refer to the Joint meeting for additional conference information.
- Krista Murphy to join
Newsletter
Requires follow up at the next meeting
Lubna contract
Requires follow up from Misty
Fall conference
Need to upload all authorized videos for purchase – followed up with Colin
Members $25/session
Non-member $45/session
Rebranding/Website
To be addressed at the next board meeting
New Business
- Discussed Monique’s compensation for 2023 Conference
- Standards of Practice Booklet – tabled until next board meeting
The meeting was adjourned at 1530 to go into the committee chair session
The next meeting is scheduled for May 9, 2023 at 5:45 Eastern time
Respectfully submitted
Shelly Kinney
Secretary, AANLCP