Executive Board Meeting Minutes
April 12, 2022
- Call to order: 17:00 CST
- Present: Erin OConnell, Andrea Nebel, Richard Bays, Jim Quinn, Stacey White
- Approval of the Agenda – Unanimous
- Approval of the Minutes – Unanimous
- Reports
Treasurer Report
- March 1st opening checking balance: $70,502.83
- March 1st opening savings balance: $60,135.97
Income:
- Income from conference Regular Member: $22,095.67
- Income from conference Regular Non-member: $1,890.00
- Conference First Day Only: $1,048.00
- Preconference Full Day: $3,269.00
- Preconference Half Day: $1,450.50
- Corporate Partnerships: $1,999.00
- Income from renewals: $15,983.09
- Income from new memberships: $1,900.00
- Income from other sources
- Basic Membership – $2,675.00
- Interest – $1.38
- Total income: $52,311.64
Expenditures:
- EBSCO: $168.82
- Contracted Labor (Lubna and Stephen): $1,818.92
- Office Expenses Software $3,735.86
- Extra monthly expenses (Merchant Fees):
- Office Expense Supplies: $86.20
- Expenses Phone: $38.33
- Bank Fees: $10.00
- Continuing Education: $200.00
- Extra monthly expenses (Merchant Fees): $1,684.73
- Expenses related to conference (Travel Expenses): $991.19
- Total expenditures: $8,713.90
March 31st 2022 Closing Checking Balance Actual: $109,148.29
March 31st 2022 Closing Checking Balance based on calculations: $114,100.57 (banking postings in transit)
March 31st, 2022 Closing Savings Balance Actual: $60,136.48
- Transferring of funds (checking to saving)
- Invoice Ngage
Ongoing Agenda Items
- Ticket pricing for November 2021 – Individual sessions for $15 for members and $20 for non-members
- Ticket pricing for March 2022 conference
- PreCon $249 Mem/279 Non-Mem – Induvial Sessions $39 Mem /49 Non-Mem
- Ngage – 3/24/22 – debriefing meeting with Ngage held. Request for meeting with leadership regarding assigned event manager. Andrea Starmer available the last two weeks of April. Scheduled 4/20/22.
- Response to Attn. General approved by board and sent
- Job description for virtual assistant – assign Lubna to do it
- Website/Rebrand – TBD
New Business
- By-laws Article VIII. Nominating Committee – Immediate past president and at least two members to serve on the committee. Propose opening nomination forms at time of conference and leave open until 6/31 of that year or later. First introduction to board a month prior to SPM and participate in SPM.
- SPM 2022 – location/date – Late Sept/Early Oct
- Website issues – Built on WordPress – Plug-in issues
- SPM 2022Mission Statement
- Monthly Newsletter – Anthony
- Member Needs Assessment
- CNLCP/AANLCP joint meeting May – Agenda
- AANLCP email addresses
- Adjournment 18:30 CST