Executive Board Meeting Minutes
April 12, 2022

  1. Call to order: 17:00 CST 
  2. Present: Erin OConnell, Andrea Nebel, Richard Bays, Jim Quinn, Stacey White
  3. Approval of the Agenda – Unanimous 
  4. Approval of the Minutes – Unanimous
  5. Reports 

Treasurer Report

  • March 1st opening checking balance: $70,502.83
  • March 1st opening savings balance: $60,135.97

Income:

  • Income from conference Regular Member: $22,095.67
  • Income from conference Regular Non-member: $1,890.00
  • Conference First Day Only: $1,048.00
  • Preconference Full Day: $3,269.00
  • Preconference Half Day: $1,450.50
  • Corporate Partnerships: $1,999.00
  • Income from renewals: $15,983.09
  • Income from new memberships: $1,900.00
  • Income from other sources 
  • Basic Membership – $2,675.00
  • Interest – $1.38
  • Total income: $52,311.64

Expenditures:

  • EBSCO: $168.82
  • Contracted Labor (Lubna and Stephen): $1,818.92
  • Office Expenses Software $3,735.86
  • Extra monthly expenses (Merchant Fees): 
  • Office Expense Supplies: $86.20
  • Expenses Phone: $38.33
  • Bank Fees: $10.00
  • Continuing Education: $200.00
  • Extra monthly expenses (Merchant Fees): $1,684.73
  • Expenses related to conference (Travel Expenses): $991.19
  • Total expenditures: $8,713.90

March 31st 2022 Closing Checking Balance Actual: $109,148.29

March 31st 2022 Closing Checking Balance based on calculations: $114,100.57 (banking postings in transit)

March 31st, 2022 Closing Savings Balance Actual: $60,136.48

  • Transferring of funds (checking to saving)
  • Invoice Ngage

Ongoing Agenda Items

  1. Ticket pricing for November 2021 – Individual sessions for $15 for members and $20 for non-members
  2. Ticket pricing for March 2022 conference   
    1. PreCon $249 Mem/279 Non-Mem – Induvial Sessions $39 Mem /49 Non-Mem
  3. Ngage – 3/24/22 – debriefing meeting with Ngage held. Request for meeting with leadership regarding assigned event manager. Andrea Starmer available the last two weeks of April. Scheduled 4/20/22. 
  4. Response to Attn. General approved by board and sent 
  5. Job description for virtual assistant – assign Lubna to do it
  6. Website/Rebrand – TBD 

New Business  

  1. By-laws Article VIII. Nominating Committee – Immediate past president and at least two members to serve on the committee. Propose opening nomination forms at time of conference and leave open until 6/31 of that year or later. First introduction to board a month prior to SPM and participate in SPM. 
  2. SPM 2022 – location/date – Late Sept/Early Oct 
  3. Website issues – Built on WordPress – Plug-in issues
  4. SPM 2022Mission Statement
  5. Monthly Newsletter – Anthony
  6. Member Needs Assessment
  7. CNLCP/AANLCP joint meeting May – Agenda
  8. AANLCP email addresses
  9. Adjournment 18:30 CST