EXECUTIVE BOARD / MINUTES 9/10/2019
APPROVED 10/8/19


MEETING INFORMATION
Objective: Monthly Executive Board Meeting
Date: 9/10/2019
Location: Virtual GTM

Meeting Type: ZOOM teleconference
Time: 5:45 EDT / 4:45 CDT / 3:45 MDT / 2:45 PDT
Call to order:
Adjourned:
3:50 pm EDT
8:30 pm EDT
Coordinator:
Timekeeper:
Attendees: Erin OConnell, LaToya Lowery, Kimberly Kushner, Kelly Dawson
Guests: Colin Parker
Absent:
Debra Lloyd
Kelly Dawson
Facilitator:
Scribe:
Debra Lloyd
Kelly Dawson

Next EB Meeting: 10/8/19
(5:45 EDT / 4:45 CDT / 3:45 MDT / 2:45 PDT via Zoom Meeting

Next EB & Committee Chair Meeting: 10/8/19
(6:30 EDT / 5:30 CDT / 4:30 MDT / 3:30 PDT via Zoom Meeting

PREPARATION FOR MEETING
EB Meeting Minutes for September 2019:
Motion for Approval: Latoya Lowery
Seconded: Erin OConnell
Treasurer’s Report: LaToya Lowery
a. Checking Account Balance: $68,184.00
b. Savings Account Balance: $44,405.59
c. Total: $112,589.59
AGENDA ITEMS
A. Membership: Erin OConnell & Debra LLoyd

Membership 2018 2019
(May)
2019 (June) 2019 (Sept) Running
Total
2019
Renewals 200 202 211 225
New Members 39 33 39 47
Student Members   1315
Non-Renewals 55 50 47 45
Premium     114
Basic     62
Deluxe     21
Basic Student     15
Premium Student     1
Associate     11
Associate Premium     3

B. Overhead refunds/reductions: Erin OConnell
a. Beginning April 2020, Dropbox 1TB at $106.67 annually will not be renewed
b. *Grant Writing for Nursing Education (tabled)
i. Erin received the potential grants back and will send to the board so
that they can review
ii. Grant writing is an additional charge. The exact cost will be
determined based on the submission requirements and application
process for each grant
iii. Robert Wood Johnson Foundation –AANLCP will apply for a grant
through this foundation to assist with the 2020 conference – Debra
and Erin
C. *501(c)3 status: Erin OConnell (tabled)
a. Amazon Smile; Debra to check on this, as Erin has reviewed with Tax
professional, and the association is set up properly
D. IRS: Erin OConnell (updated via email)
a. Association owes back taxes/penalties from prior years
b. Debra authored and sent a letter to IRS requesting leniency – “request for
abatement” of all penalties and interest – Debra will follow up
c. IRS excused/discharged this penalty

E. Conference 2020: Erin OConnell Debra Lloyd
a. Debra created a Facebook page – open/public group
(facebook.com/group/380041476220883/)
b. Debra working on conference lists; Potential 88 exhibitors, 36 sponsors, and
222 potential partners
c. Debra building branded speaker/exhibitor submission/forms, and
exhibitor/vendor application and rules/agreement
F. *Conference 2021: Erin OConnell (tabled)
a. Update P&P all benefits go to AANLCP then are distributed
b. Erin working on contacting AALNC president, waiting for a response- No
response after two emails
G. *Medical Malpractice Verdicts Settlements & Experts Newsletter: (tabled)
a. Association subscribed to this newsletter so she can curate the information
for us in lead magnets and on social medial to attract attorney attention and
position us as a resource for attorneys.
b. Owner of the newsletter has verbally agreed to exhibit at 2020 Conference
c. $250 subscription for AANLCP– newsletter to be used for social media
d. $290 subscription for AANLCP members
H. Miscellaneous – Erin OConnell, LaToya Lowery, Debra Lloyd
a. Bank account
i. Update re: Chase vs. Wells Fargo – actively moving forward and
making progress with moving the account to Wells Fargo
ii. Chase Bank is still not linking with QuickBooks
b. Debra proposed moving from Dropbox to Google Drive
i. Cost $19.99 for basic storage 100 GB
1. Approval by EB to add Google Drive 100 GB; hence, there is
time to move all documents and files from Drobox to Drive
before Dropbox subscription ends in April 2020.
2. Upon transfer to Google Drive docs will be updated to allow
for DocuSign
ii. Cost $99.99 to increase storage to 2TB (upgrade as needed)
c. Debra proposed moving from GoToMeeting to Zoom Business; rate
approximately $60 monthly and included added functionality from
GoToMeeting
d. Voting for EB Treasurer and President Elect ends 9/15/19 at midnight
e. Discussed/Approved: Debra will send out an email update with details – $15
application fee for CCM CEU’s for 2019 conference attendees will be
reimbursed via coupon code for those individuals affected.

f. Discussed/Approved hiring an administrative assistant; hourly rate $20 – $30;
guarantee minimum of 10 hours a week (max of 20 hours per week) for 1st
month; then reassess ongoing need; goal for start date in next 2 – 3 weeks
g. *Debra proposed presented a webinar to promote a paid self‐paced course to
show members step by step how to use social media and any other
subscription content to position themselves as a valued expert and resource
for attorneys – To be discussed further (tabled)
h. *Debra will look into Moo cards as an alternative affiliate program to
Vistaprint (tabled)
I. Guest Speaker – Colin Parker – Lone Star
a. New website preview and demo


*Any items that do not get discussed will be followed up via email communications or tabled to
the next meeting.
Motion to adjourn approved unanimously.
Meeting adjourned: 8:30 pm