EXECUTIVE BOARD &
COMMITTEE CHAIRS MEETING MINUTES OCTOBER 8, 2019
APPROVED 12/30/19

MEETING INFORMATION
Objective: Executive Board & Committee Chairs Joint Meeting
Date: June 11, 2019
Location: Virtual
Meeting Type: Zoom teleconference
Time: 6:30 EDT / 5:30 CDT / 4:30 MDT / 3:30 PDT
Call to order: 6:30 PM EDT
Adjourned: 7:26 PM EDT
Recurring Meeting Link: Please join our meeting from your computer, tablet or smartphone.
Call-In Number: 
Meeting ID: 
Coordinator: Debra Lloyd Facilitator: Debra Lloyd
Timekeeper: Kelly Dawson Scribe: Kelly Dawson
Attendees: Erin OConnell, LaToya Lowery, Kelly Dawson, Wendie Howland, Debra Lloyd
Guests: None
Absent: Kimberly Kushner, Kelly Campbell, Jen Craigmyle, Becky Czarnik, Joan Schofield, Phelicia McCallum

Next EB & Committee Chair Meeting: 12/10/19
(6:30 EST / 5:30 CST / 4:30 MST / 3:30 PST via Zoom

PREPARATION FOR MEETING
Committee Chairs Meeting Minutes
• Conference committee
• Education committee
• Research committee
• Journal committee
• Nominations committee
• Outreach committee
• Membership committee
• Mentorship Program / Life Line
• Student Track

Meeting Minutes for October 2019: Reviewed via email and approved by majority on 12/30/19.
A. Conference committee: Kelly Campbell and Jenn Craigmyle (2019), and Debra Lloyd – update by Jen Craigmyle via email (10/8/19) and Debra Lloyd
a. Monthly meeting – 1st Monday at 5 pm EST
I. Join Zoom Meeting: https://us04web.zoom.us/j/195739069
II. Join by phone: (252) 923-3124; PIN 842 461 946#
b. Committee member volunteers, subcommittees, and specific roles
I. Shaanay Arnold – Welcome Reception Co-Chair
II. Brenda Boston
III. Kelly Ehrhardt
IV. Barbara Greenfield – Speaker Co-Chair
V. Laura Maycock – Pre/Post Conference Co-Chair
VI. Amy Mackenzie – Poster Co-Chair
VII. Kelly Tanner
c. Formulated an agenda for the conference and have about 2 speaker slots open. Working on confirming speakers and receiving headshots, abstracts, and bios.
d. Keynote speaker has been identified.
e. Two full day pre‐cons are in development: Building a life care plan for TBI (novice/intermediate track) and Testimony Preparation for the Advanced LCP (expert track).
f. Seeking the option of a case management bridge presentation to market to CMSA to increase attendance to case managers and would like this presentation to educate CMs on how to transition and become LCPs. Also considering ACMA marketing. (brainstorming options)
g. Post‐conference possibility of all‐day SEAK presentation (Monday) ‐‐ still in preliminary planning not confirmed.
h. Working on self‐care stations for the nurses during conference (i.e. massage, guided meditation)
i. Therapy dogs – PAWS
j. Sponsors‐ I believe 5 confirmed (ready for update from Debra)
k. Exhibitors – 12 confirmed
l. Erin would like to have an AANLCP backdrop and have members write down or video how AANLCP has helped them, what they like most
m. Welcome reception – “Message in a Bottle”
n. Previous item: Professional headshots – (committee update pending)

B. Education Committee Report: per Becky Czarnik via email update (10/7/19)
a. Monthly Meeting – 1st Wednesday at 11 am EDT
b. Webinar Wednesday – Current status
I. October – Liz Holocowicz and Becky Czarnik will present a comparison between FairHealth, Medata, Context4 Health, and Medical Fees
II. November – Nurse for Justice (working with Criminal Justice System)
III. December – Shelene Giles – Lessons Learned from a Daubert Challenge
IV. January – Kim Gully – will represent a webinar she did in Summer 2019 on Substance Abuse and TBI
V. February – Dale Barry – prosthetics
VI. March – no webinar due to annual conference
VII. Future: in-house vs. remote library access and research platforms (e.g., Ovid, PubMed, etc.), Find-a-Code, AHD, more attorneys to speak about specific cases
c. Crash Cart/Dropbox: Becky Czarnik, Kelly Dawson, Sherry Copp, and Edna Grier are working on updating the crash cart to a more user-friendly resource for members. We are in the early stages of going through each link to identify the appropriate categories and to make sure the link is correct and if outdated info is present, we will offer an updated resource.

d. * Plan to send out new Education Survey to membership
e. Catalog – Webinar’s available on demand – (Tabled)
f. Looking for more volunteers
g. * Erin recommended reaching out to Outreach committee to market webinars with Phelicia – (Tabled)

C. *Research Committee Report: Joan Schofield – No Report. Items remain pending

a. Monthly meeting (date/time): ??
b. Current status
i. Results from the survey done at 2018 Conference is in, continue analysis of the study
ii. Call out to members for a replacement Research Chair and interest to members
iii. Committee meetings will meet the 1st Thursday of each month
c. Outstanding issues
i. Seeking new Chair, Joan is currently acting as Chair of Committee
ii. Request the sign-up sheet from the Conference of interested members to be part of the Research Committee (Debra will obtain)

D. Journal Committee Report: Wendie Howland

a. Monthly meeting – 3rd Wednesday at 8 pm EST
b. Call-in number (712) 832-8330; access code 2093940
c. Publications dates: February, May, August, and November
d. Plan: for future journal topics done for the next two year
i. November 2019 – Technology update
ii. February 2020 – Spinal Cord Injury
iii. May 2020 – Orthotics and Prostheses: Rescheduled
iv. August 2020 – Evidenced Based Practice
v. November 2020 – Durable Medical Equipment
vi. February 2021 – Therapeutic modalities
vii. May 2021 – Business of NLCP
viii. August 2021 – NLCP across the ages
ix. November 2021 – TBD

E. Core: Wendie Howland

a. Wendie has two associate editors – Shelly Kinney and Barbra Bate
b. Outlines due mid-November
c. Chapter deadline January
d. Future plan – chapters will be reviewed by subject experts, as well as novice life care planners

F. Nomination Committee Report: No new updates

a. Verify committee chair/members
b. Executive Board Meetings upcoming with review of new nominees
c. Looking for committee chair and members

G. *Outreach Committee: Phelicia McCallum – No Report. Items remain pending.

a. Update committee members and responsibilities
b. Monthly meeting (date/time): ??
c. GOAL: Increase positive image of AANLCP among members; increase membership participation; increase membership numbers
d. Marketing Tool: This newsletter is a marketing tool to be used, not to be confused with the Journal, considered as education
e. Audience focus is all AANLCP members, nonmembers and CNLCP’s
i. Will send quarterly emails to each audience. Will be short newsletters that include information about webinars, journal, some educational information, and information on next years’ conference
ii. The target date for the first newsletter, pending
iii. Wendy H. joined the Outreach Committee and will ‘jazz’ up newsletter
iv. Will begin sending members birthday emails on the day/month of their birthday
f. Will send emails to each audience. Will be short newsletters that include information about webinars, journal, some educational snippets, next years’ conference
g. Erin will f/u with Phelicia regarding committee status, we may need a new chair

H. Membership Committee Report: Executive Board & Debra Lloyd

a. Membership update (see EB meeting minutes)
i. Look at revising the protocol for standard questions (e.g., FAQ page with standard questions that are often asked)
ii. Conference set up for new members to feel welcome and learn how the Conference works. Consider mentors for new members
iii. Provide a list of new member conference attendees to Joanne in preparation for Conference mentorship
b. Outstanding issues-none
c. Considering adding a membership tier for retired life care planners

I. Mentorship Program / Lifeline: Erin O’Connell

a. Plan to get program active and organized; Mentor/Mentee – Guidelines and definition
b. Finishing up guidelines for mentors/mentees
i. Looking for mentors
ii. Many members are looking for mentors
iii. Open to all members

J. Student Track
a. Plan to get program active and organized; Mentor/Mentee – Guidelines and commitment
b. YM says we have 13 new members; Debra will confirm
c. FIG is only approved participant in this program to date
d. Debra plans to contact other LCP programs and courses to become involved – criteria for participating in Student Track will be determined by AANLCP; Instructors must be pre-approved by AANLCP
e. Student members get various benefits and discounts
f. Debra has redone or updated all Student Track documents
*The items that were not discussed will be followed up in email communications or future meetings.
Motion to adjourn approved
Meeting was adjourned at 7:26 p.m. EDT.