EXECUTIVE BOARD /MEETING MINUTES JULY 21, 2020

APPROVED XX/XX/20

MEETING INFORMATION
Objective: Executive Board Meeting
Date: 7/21/2020
Time: 4:00 EST / 3:00 CST / 2:00 MST / 1:00 PST
Call to order: 4:00 EST
Adjourned: 6:15 EST
Coordinator: Erin OConnell Facilitator: Erin OConnell
Timekeeper: Kelly Dawson Scribe: Kelly Dawson
Attendees: Kelly Dawson, Penny Cates, Erin OConnell, Evelyn Robert
Guests: Stacey Moffett and Rob Newman
Absent:

MINUTES
Call to order
Roll Call
Open issues:


A. Website updates: General and Conference Websites


B. Webinars and Zoom meetings need to be moved to Vimeo
➢ Colin put video on the Executive tab on the membership site.
➢ Who is going to be responsible for uploading all content from ZOOM to Vimeo – tabled


C. Setting up Webinars
➢ Colin – he put video on the Executive tab on the membership site.


D. Social media updates (Facebook, Twitter, LinkedIn) – Lubna (tabled)


E. Infusionsoft – update on what has been done and what is still pending (tabled)


F. Policy and Procedures needed – tabled
➢ Student Track – policy and procedure
• Discussion: 1st year membership rate – $99 basic $199 premier, and 50% discount
to the first conference they attend within 1 yrs of signing on with the student
tract program; to qualify for this program, the student has up to 6 months after
graduation to sign up for this discount.
• Qualifications for program of up to 6 months post-graduation from their
program; need to sign up for student track program
➢ P&P that addresses no payments will be made by AANLCP for purchases unless written
permission has been obtained.
➢ Itemized invoices – subcontractors


G. Marketing to nursing education programs for membership recruitment and conference
attendance (tabled)

H. Removing a member (tabled)
➢ AANLCP Bylaws
Section 5. Termination of Membership. AANLCP® members may have their membership
terminated by a two-thirds (2/3) vote of the Executive Board for failure to meet membership
requirements, for failure to adhere to the AANLCP® Bylaws, or for cause.
Cause shall be defined as any action which is determined by the Executive Board to be
detrimental to the best interests of the AANLCP®

I. Update on 2019 CEU’s
➢ Erin will have Lubna set up a folder with all necessary info needed to apply for CEU’s if
the member wants them


J. Debit card for Education committee (tabled)
➢ Discussion: does Becky have access to this card?


K. 2021 Conference update
➢ General update on progress from committee and Stacy
➢ Conference Logo – The proposed logo needs to be submitted to Hotel for approval
➢ AV
➢ Food and beverage menu
➢ Remote access – task Stacy with this (Can cancel Memphis room block up to 80% at
least 30 days before conference; Beverage minimum $30,000 + 13%+9% = 22%; Need to
provide tax-exempt status to Hotel)
➢ Virtual Conference Options


L. 2022 Conference update
➢ Venue choices – Discussion with Stacy Moffett to review options.
➢ Narrowed down options to New Orleans (3 sites) and Charleston (1 site).
➢ Stacy will provide more detailed info for these 4 sites for EB review.


M. Revenue ideas – Ongoing discussion
➢ Conference onsite vs. remote vs. both
➢ A-la-carte benefits
➢ Journal paid subscription (per article, per issues, annual subscription)
➢ New webinars – starting a business, writing skills, business financial management


N. Legal updates and payments made to date
➢ Rob Newman will not reply to CAR at this time. We will wait to hear what CAR plans on
doing. Basically, we will offer no settlement dollars. Rob will also look into other
options is CAR threatens to sue AANLCP.


O. Legal damages – Tabled until CAR issues settled


New Business
A. June Treasures’ Report – Monthly first meeting of the month.
Bank Account – Wells Fargo – Not provided
Checking – $
Savings – $
Paypal – $
Total – $

B. Membership Report – Not provided
Premiere –
Basic –
Affiliate Basic –
Affiliate Premier –
Student –

C. Motion made by Evelyn Robert to review all technical programs; list of all programs and
app with cost for each; purpose of each program and apps. (tabled)

D. Motion made by Penny Cates to survey membership; what resources are members using(e.g., ODG) – tabled

E. Motion made by Penny Cates – Plan for time without a management company –
Emergency Plan – Who is doing what? Processes for all tasks? (tabled)

F. Motion made by Erin OConnell to become a preferred provider for CCM
➢ Discussion: contact info remains in Annie Wiest’s name and address for CAR

G. Trademark renewal – (email 5/29/20); due May 2021 (tabled)

H. Motion made by Erin OConnell regarding purchasing DocuSign (tabled)

I. Motion made by Erin on 6/9/20 re: Affiliate programs to be done Lubna (tabled)

J. Motion made by Penny Cates to hire a bookkeeper
➢ $78 – $85/per hour; job duties? Has this been done? Has this started?
➢ Need an update on the status of this task

K. Motion made by Erin OConnell to begin a search for a new journal editor (tabled)

L. Payment for Invoices/reimbursement – no report provided

M. Motion made by Erin to find a publisher -(tabled)

N. Adjournment 6:15 pm (approved unanimously)

Disclamer:
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