Executive Board Meeting Minutes
February 14, 2023
Call to order: 1500 PST
- Members Present: Andrea Nebel, Erin OConnell, Jim Quinn, Misty Coffman, Shelly Kinney, Jess Urie
- Approval of the Agenda: Shelly moved to approve the agenda. Seconded by Jess. February 14 Agenda approved
- Approval of the Minutes: January minutes were approved.
- Reports
Treasurer Report
January 1st, 2023 Opening Checking Balance: $30,559.15
January 1st, 2023 Opening Savings Balance: $114,801.13
Income from Conference:
Basket Raffle Sponsorship: $1950
Conference Regular Member: $12,320
Conference Regular Non-Member: $3,780
Conference First Day Only: $280.00
Income from renewals: $6,708.93
Income from New Memberships: $514.60
Income from other sources
Basic Membership: $675.00
Student Premier Membership: $398.00
Webinars Members: $232.42.
Interest: $98.16
Total income for January: $26,958.11
Expenditures
- Contracted Labor $1,557.15
- Software: $1,377.45
- Office Expenses Mailbox: $236.07
- Office Expenses Bank Charges: $35.00
- Printing Fees: $31.25
- Continuing Education: $6,179.08
- Extra monthly expenses (Merchant Fees): $839.96
- Conference Supplies: $21.54
- Conference Speaker Expenses: $-13.76
- Conference Marketing: $303.39
Total expenditures: $10,532.13
January 31, 2023 Closing Checking Balance Actual: $44,365.03
January 31, 2023 Closing Checking Balance based on calculations: (banking postings in transit.) $46,985.13
January 31, 2023 Closing Savings Balance Actual: $114,898.67
Total liquid assets as of January 31st, 2023 (Actual, not calculated):
$159,263.70 |
Sponsorship Report
- Will be addressed in the joint meeting
Ongoing Agenda Items
- Membership Meeting
- Awards: nominations are coming in and are open until 2/28/23. Andrea has been nominated for an award and additional nominations will be forwarded to Misty.
- Bylaws: Changes will be reviewed at the membership meeting for voting by members in attendance at the conference.
- Power point: Andrea is working on power point for the meeting
- Logo: Anthony will develop one logo for $500. Chris is happy to discuss the logo and various versions and formats of the logo with the board
- Executive Board Positions
- Packet for newly elected board members
- Action item/Deadline: Tabled until after the conference
- Outcome:
- SPM 2022
- Meeting minutes – final version
- Action item/Deadline: Andrea is finalizing
- Outcome:
- Conference
- Location/Date 2024: Atlanta, GA by unanimous vote of board members
- Refer to the Joint meeting for additional conference information.
- Newsletter
- Advertisement set up
- Action item/Deadline: Andrea will work with Colin on this
- Outcome:
- Stephen Axtell
- Agreement Addendum – * provided amount to be approved annually by the EB prior to booking.
- Pricing of ads (yearly)
- Lubna contract
- Back from leave 2/20/23
- Update hourly pay and send to Lubna for signature – follow up upon her return
- Research additional options for administrative support
- Action item/Deadline: Andrea will follow up after the conference
- Outcome: Pending
- Fall conference
- Need to upload all authorized videos for purchase – followed up with Colin
- Members $25/session
- Non-member $45/session
- Action item/Deadline:
- Outcome:
- Rebranding/Website
- Logo – Anthony – $500
- Hello Monochrome
- Will make decisions on this item after the conference
New Business
- Utah registered agent? 2X/year. Research the appropriate months. Jim will track.
- Standards of Practice Booklet – tabled until after the conference
- AANLCP/IALCP – Meeting in February
- Directory for non nurse life care planners – tabled until after the conference
- Political Action Committee – tabled until after the conference
- Member Needs Assessment – tabled until after the conference
- Consider live stream of membership meeting at the next conference – This was researched by Erin and costs are outside of our budget.
- Adjournment – The meeting was adjourned at 1730 to enter the joint session with committee chairs.
Respectfully Submitted by
Shelly Kinney
Secretary, AANLCP